вторник, 22 декември 2009 г.

board of directors

A company’s board of directors makes its strategic deci­sions, including hiring and terminating executives, direct­ing company policy, and considering proposals from outside investors or other companies to purchase or be purchased by the company. In the United States, a CORPORATION must have a board of directors elected by its SHAREHOLDERS, whose best interests the board of direc­tors is charged to represent. (Many nonprofit organiza­tions also have boards of directors providing similar functions to the organization but without responsibility to shareholders.)

A typical corporate board of directors creates at least three oversight committees: nominating, compensation, and audit. The nominating committee selects new candi­dates to be reviewed for positions on the board. The com­pensation committee determines the executive’ pay. The audit committee reviews reports from independent audit firms and internal audits. In addition, some boards of directors create a finance committee to oversee CAPITAL investment decisions.

A board of directors can be large or small. Most corpo­rate management specialists recommend that boards con­tain no more than 10 members. Larger boards allow for greater diversity but also slow decision making. Histori­cally most U.S. corporate board of directors did not aggres­sively assert the interests of shareholders but instead generally accepted the recommendations of management. In the 1990s critics, especially giant pension-fund man­agers TIAA-CREF and CALPERS challenged the status-quo “rubber stamping” by corporate boards.

The Council of Institutional Investors (CII), created in 1985, developed a set of standards for board accountabil­ity and has acted as a “watch dog” group that oversees practices by boards. The CII developed a detailed set of recommendations, including core policies, general princi­ples (shareholder rights, shareholder meeting rights, board accountability, and director and management compensa­tion for board of directors), and positions.

CORE POLICIES
Confidential ballots counted by independent tabulators should elect all directors annually.
At least two-thirds of a corporation’s directors should be independent. A director is deemed independent if his or her only non-trivial professional, familial or financial connection to the corporation, its chairman, CEO or any other executive officer is his or her directorship.
A corporation should disclose information necessary for shareholders to determine whether each director qualifies as independent.

Companies should have audit, nominating and com­pensation committees. All members of these commit­tees should be independent. The board (rather than the CEO) should appoint committee chairs and members. Committees should have the opportunity to select their own service providers.
A majority vote of common shares outstanding should be required to approve major corporate decisions con­cerning the sale or pledge of corporate assets, which would have a material effect on shareholder value.

GENERAL PRINCIPALS
A. SHAREHOLDER VOTING RIGHTS

1. Each share of COMMON STOCK, regardless of class, should have one vote. Corporations should not have classes of common stock with disparate voting rights.

2. Shareholders should be allowed to vote on unrelated issues individually. Individual voting issues, particu­larly those amending a company’s charter, BYLAWS,or anti-takeover provisions, should not be bundled.

3. A majority vote of common shares outstanding should be sufficient to amend company bylaws or take other action requiring or receiving a shareholder vote.

4. Broker non-votes and abstentions should be counted only for purposes of a quorum.

5. A majority vote of common shares outstanding should be required to approve major corporate decisions including:

a. the corporation’s acquiring, other than by TENDER OFFER to all shareholders, 5 percent or more of its common shares at above-market prices;

b. provisions commonly known as shareholder rights plans, or poison pills;

c. abridging or limiting the rights of common shares;

d. permitting or granting any executive or employee of the corporation upon termination of EMPLOYMENT, any amount in excess of two times that person’s average annual compensation for the previous three years; and

e. provisions resulting in the issuance of debt to a degree that would excessively LEVERAGE the company and imperil the long-term viability of the corporation.

6. Shareholders should have the opportunity to vote on all equity-based compensation plans that include any director or executive officer of the company.
B. SHAREHOLDER MEETING RIGHTS
Corporations should make shareholders’ expense and convenience primary criteria when selecting the time and location of shareholder meetings.
Appropriate notice of shareholder meetings, including notice concerning any change in meeting date, time, place or shareholder action, should be given to share­holders in a manner and within time frames that will ensure that shareholders have a reasonable opportunity to exercise their franchise.
All directors should attend the annual shareholders’ meeting and be available, when requested by the chair, to answer shareholder questions.
Polls should remain open at shareholder meetings until all agenda items have been discussed and shareholders have had an opportunity to ask and receive answers to questions concerning them.
Companies should not adjourn a meeting for the pur­pose of soliciting more votes to enable management to prevail on a voting item.
Companies should hold shareholder meetings by remote communication (so-called electronic or “cyber” meetings) only as a supplement to traditional in-person shareholder meetings, not as a substitute.
Shareholders’ rights to call a special meeting or act by written consent should not be eliminated or abridged without the approval of the shareholders.
Corporations should not deny shareholders the right to call a special meeting if such a right is guaranteed or permitted by state law and the corporation’s articles of INCORPORATION.

C. BOARD ACCOUNTABILITY TO SHAREHOLDERS
Corporations and/or states should not give former directors who have left office (so-called “continuing directors”) the power to take action on behalf of the corporation.
Boards should review the performance and qualifica­tions of any director from whom at least 10 percent of the votes cast are withheld.

Boards should take actions recommended in share­holder proposals that receive a majority of votes cast for and against.
Directors should respond to communications from share­holders and should seek shareholder views on important governance, management and performance matters.
Companies should disclose individual director atten­dance figures for board and committee meetings.

D. DIRECTOR AND MANAGEMENT COMPENSATION

1. Annual approval of at least a majority of a corporation’s independent directors should be required for the CEO’s compensation, including any bonus, severance, equity-based, and/or extraordinary payment.

2. Absent unusual and compelling circumstances, all directors should own company common stock, in addi­tion to any OPTIONS and unvested shares granted by the company.

3. Directors should be compensated only in cash or stock, with the majority of the compensation in stock.

4. Boards should award CHIEF EXECUTIVE OFFICERs no more than one form of equity-based compensation.

5. Unless submitted to shareholders for approval, no “underwater” options should be re-priced or replaced, and no discount options should be awarded. (Under­water means option prices below the current market price of the company’s stock.)

6. Change-in-control provisions in compensation plans and compensation agreements should be “double-triggered,” stipulating that compensation is payable only

(1) after a control change actually takes place and

(2) if a covered executive’s job is terminated as a result of the control change.

7. Companies should disclose in the annual PROXY state­ment whether they have rescinded and re-granted options exercised by executive officers during the prior year or if executive officers have hedged (by buying puts and selling calls or employing other risk-minimizing techniques) shares awarded as stock-based incentive or acquired through options granted by the company.

COUNCIL OF INSTITUTIONAL INVESTORS POSITIONS
A. BOARD SHAREHOLDER ACCOUNTABILITY
Shareholders’ right to vote is inviolate and should not be abridged.
CORPORATE GOVERNANCE structures and practices should protect and enhance accountability to, and equal finan­cial treatment of, shareholders.
Shareholders should have meaningful ability to partici­pate in the major fundamental decisions that affect cor­porate viability.
Shareholders should have meaningful opportunities to suggest or nominate director candidates.
Shareholders should have meaningful opportunities to suggest processes and criteria for director selection and evaluation.
Directors should own a meaningful position in company common stock, appropriate to their personal circumstances.
Absent compelling and stated reasons, directors who attend fewer than 75 percent of board and board-committee meetings for two consecutive years should not be renominated.
Boards should evaluate themselves and their individual members on a regular basis.

B. BOARD SIZE AND SERVICE
A board should neither be too small to maintain the needed expertise and independence, nor too large to be efficiently functional. Absent compelling, unusual cir­cumstances, a board should have no fewer than 5 and no more than 15 members.
Companies should set and publish guidelines specify­ing on how many other boards their directors may serve. Absent unusual or specified circumstances, directors with full-time jobs should not serve on more than two other boards.

C. BOARD MEETINGS AND OPERATIONS
Directors should be provided meaningful information in a timely manner prior to board meetings. Directors should be allowed reasonable access to management to discuss board issues.
Directors should be allowed to place items on board agendas.
Directors should receive training from independent sources on their fiduciary responsibilities and liabilities.
The board should hold regularly scheduled executive sessions without the CEO or staff present.
If the CEO is chairman, a contact director should be specified for directors wishing to discuss issues or add agenda items that are not appropriately or best for­warded to the chair/CEO.
The board should approve and maintain a CEO succes­sion plan.

D. COMPENSATION
Pay for directors and managers should be indexed to peer or market groups, absent unusual and specified reasons for not doing so.
An important issue in governance of a board of directors is whether the board member is independent or not. The CII defines an independent director as someone whose only nontrivial professional, familial, or financial connection to
the corporation, its chairman, CEO, or any other executive officer is his or her directorship. The CII’s position on inde­pendent directors is based on the problems of conflicts of interest for board members who are also managers; and interlocking directorships, where board members represent the interests of shareholders for different corporations.

Няма коментари:

Публикуване на коментар